What is a business letter?

A business letter is a formal communication that is used to convey information, requests, or updates between companies or external parties. It serves various purposes such as job applications, inquiries, complaints, or official notifications. The format and tone of a business letter are typically professional, adhering to specific conventions, which help to ensure clarity and convey respect.

This type of letter maintains a structure that includes the sender's address, the date, the recipient's address, a salutation, the body of the letter, and a closing. The formal nature of the communication distinguishes it from personal letters, which tend to be more casual and informal in tone. Additionally, while electronic communication is prevalent in modern business, a business letter is not confined to email; it can also be printed and sent through traditional mail. The focus is on clarity, professionalism, and a clear purpose, making it an essential tool in various business contexts.